Step by step indexing
To further understand what processes are involved in indexing a publication the steps in the process are outlined below.
Step 1. Receive final page proofs.
Step 2. Preliminary reading. Purpose: to determine the structure of the text, the subject matter and its level, ie, general, academic, children's etc.
Step 3. Read the work marking index terms with highlighter.
Step 4. Enter the terms, including main headings, sub-headings and locators (page references) onto the computer.
Step 5. Sort the index into alphabetical order.
Step 6. Print first draft.
Step 7. Edit the index. Purpose: refine headings and sub-headings
Step 8. Print second draft. Proof read.
Step 9. Format disk/ Print final draft.
Step 10. Write scope note. Purpose: to explain the structure, content and or style components of an index.
Indexes should always be evaluated before they are published. The index should function well and look good. In the case were an index is of poor quality, the editor (evaluator) may have to arrange renovation, either by themselves or another indexer.
To evaluate an index you should read the index and randomly search for subjects using the index.
Features you should look for are:
Style of index
Main headings: denote the subject matter of a publication/format and the filing position within the index.
Sub-headings: provide specificity which enables the reader/user to pinpoint precisely the information they require and reveals relationships within the text which determine the structure of a work. Sub-headings serve to qualify the subject/s.
Page locators: indicate on what page/section a subject appears and how that subject appears, ie, on single page/s or over a number of pages (page span).
See references: guide the reader/user from non-preferred terms to preferred terms, for example, cyberspace see Internet.
See also references: guide the reader/user to specific levels of information using related terms, for example, Internet see also world wide web.
Designer: Alinta Thornton