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Proofreading


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The term 'proof' refers to texts of various types which have returned from the typesetter, formatter or printer for checking before being published. 'Proofreading' is the term used for the final checking and correction of documents. It is different to copy editing, which takes place prior to the proofreading process and involves the editor making formatting and other changes to a manuscript.

Proofreading focuses on the presentation of the document, checking for errors and inconsistencies. Proofreaders look for grammar, spelling, punctuation, typographical and formatting errors in a manuscript, a service which is crucial for both online content and hard copy documents. While reading proofs they must also pay attention to English usage and sentence structure, and ensure that consistency is maintained throughout.

In order to highlight any errors for correction by the editor or typesetter, the proofreader must employ standard proofreading marks (or proof correction marks) and symbols. In Australia these are provided for reference in the AGPS Style Manual. The proofreader uses these marks as a guide for correcting proofs while also developing their own personal style, adapting some conventional markings to suit their purpose.

The modern professional proofreader may be required to proofread documents on paper (printed copy) or on computer (electronic copy). While electronic copy proofreading is becoming more popular in our technologically-advanced society, hard copy proofreading is still common.

Indexat provides a professional proofreading service as well as indexing, editing, classification and thesaurus development for all print and electronic mediums. The company provides specialty services to legal publishers and organisations producing taxation and legal manuscripts for publication and web sites. Indexat's skilled proofreaders have many years' experience and possess the attention to detail required for dealing with legal content.

Proofreading is a quality control process to ensure that published materials are free of typographical errors. This work should ideally be done by someone independent of the project who can offer a fresh eye, just before the document is sent to press.

Variations in terminology

When searching for information on proofreading it may be useful to take into account the variations in proofreading terms. Alternatives to 'proofreading' are 'proof-reading' and 'proof reading'. 'Proofreaders' marks' may also be referred to as 'proofreader's marks'. Also, 'online proofreading' can sometimes be written as 'on-line proofreading'.

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Ph (02) 4285 7199 international + 61 2 4285 7199
Mobile: 0419 609 173

info@indexat.com.au

P. O. Box 529 Thirroul
NSW Australia, 2515


ABN 987 007 279 06

Designer: Alinta Thornton


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